You have the exact same number of hours that a Bill Gates or a Mark Zuckerberg have in a day. The only difference between you and them is the amount of time you spend on tasks that require ‘mindless’ productivity versus the time you spend on making decisions or performing tasks that can make all the difference.
Here’s how to work smarter, not harder by changing your mind set about how to utilise your time and taking appropriate action:
As a rule of thumb perform your most important tasks first
Identify the most important tasks at the start of the day and do them first. This is the most critical step. Once you do, your day has already begun on a successful note.
Your willpower is the highest in the morning, unlike the night when your mind is depleted. Not only is the morning the most productive time for most people you it also gives you the opportunity to get things done without other distractions.
Limit multitasking to the bare minimum to perform tasks quicker
Modern day work culture promotes multi-tasking as a ‘must-have’ skill. But several studies in the recent past suggest that we’re better off focusing on one thing at a time and multi-tasking can cause you to take up to 40 per cent longer to complete a particular task and can lead to more mistakes.
Instead, plan your time in blocks and set aside specific amounts of time aside for performing activities one after the other. If you find making mistakes while multitasking drains you mentally, take a step back and refocus your energy on one task.
Procrastinate on the ideas that are worth pursuing in your mind
Not all ideas are worth pursuing because not every impulse you have is worth your time and effort. Sometimes, it makes sense to procrastinate on an idea close to your heart till you realise they worth a 100 percent of your effort.
Pursue the ideas that stick in your mind; it’s kind of like your first true love. You’ll know when the idea sticks in your head that’s it’s something you wish to commit to all the way.
There’s no better time than now to accomplish your goals
Procrastinating on your key ideas till you’re sure about acting on them doesn’t give you the license to excuse yourself from taking on tasks on hand because ‘this isn’t the right time for it’.
Waiting for the right time to do something is the worst form of procrastination as more than often than not, you’ll end up never doing it. You will always have more tasks and time constraints in the future, so putting something off for later may not be the right time after all.
Master the art of scheduling
This is the one skill our education system doesn’t unfortunately teach kids. A concrete plan, along with a focused and purposeful schedule that will help you get there can bring you success.
Although, the skill of scheduling has more to do with forming a habit than leaning to implement a formalised module. If you get your routine in order you’ll end up accomplishing a lot more things than previously had imagined, but couldn’t find the time for.